Creating an event

As an officer:

1) Login to the WGA site

2) Click the green "Switch to Admin Panel" button in the top right

3) Click on the name of the club you wish to add an event

4) On the Manage Club Page goto Store > "Events/Tickets"

5) On the Events/Tickets page click "Add" to create a new event

6) Event Details Page

6.A) Event Name - Name of the event (this info will appear on the WGA calendar of events).
6.B) Description - Description of the event
6.C) Image - image/poster of the event (this image will appear on the events detail page)
6.D) Location - location of the event
6.E) Use Ticket for this event - if you wish to make this event ticketed check this box.
6.F) Buyer Type - tickets can be available for all wga members, all club members or to public and each can have a specific ticket price. Check publish to the corresponding buyer type you wish ticket to be available. (Disregard if you did not check step 6.E above)
6.G) Limited Quantity - tick this box if you want to limit tickets.
Inventory - tickets available for the event
Sold Quantity - (view only) number of ticket sold from the start of SALE PERIOD.
6.H) Limit - ticket purchase limit for each person.
6.I) Time and Date
Event Sale - The period the ticket opens for sale.
Event - the period the event will show up on the WGA calendar of events.

Examples

SCENE 1
Current Date: Sept 07, 2011
A basketball event that is going to happen on Sept 17, 2011 starts at 9:00am and ends at 11:00am
Selling of ticket opens on Sept 07, 2011 8:00AM and ends at Sept 16,2011 10:00PM

Time and Date should be set to:

Event Sale
Start Sale: Sept 07, 2011, Time: 8:00
End Sale: Sept 16, 2011, Time: 22:00

Event
Start Event: Sept 17, 2011, Time: 9:00
End Event: Sept 17, 2011, Time: 11:00

On the WGA Calender of Events, the event icon will display on Sept 17 , 2011 and students
who opens this event can purchase a ticket as long as it is within the sale period (Sept 07 - Sept 16 ,2011)

if for example the date today is sept 01, 2011 The student can only view the event details but cannot purchase a ticket.

SCENE 2
Current Date: Sept 07, 2011
A three day cooking demo event starts at Sept 15, 8:00am and ends on Sept 17, 2011 5:00pm
Selling of ticket opens at Sept 12, 2011 9:00am and end on Sept 14,2011 10PM.

Time and Date should be set to:

Event Sale
Start Sale: Sept 12, 2011, Time: 9:00
End Sale: Sept 14, 2011, Time: 22:00

Event
Start Event: Sept 15, 2011, Time: 8:00
End Event: Sept 17, 2011, Time: 17:00

On the WGA calendar of Events, the event icon will display on Sept 15, 16, and 17 and student who opens this
event can only view event details but cannot purchase ticket (SCENE 2 current date is Sept 07, 2011)

6.J) Contact Details
Contact Name - Select the contact person of the event by clicking the name or hold CTRL+Click for multiple Contact
Email - This is auto populated base on the contact person selected. Alert Contact - Email notification

"Do not alert contact" - Email notification is off "Send email alert to contact" - this means everytime a student purchased a ticket the contact officer receives an email order receipt.

"Send nightly summary to contact" - this means only at the end of the day the officer receives the order receipts of the day (all orders in a single email). "Send email alert and nightly summary" - this sends both email alert and nightly summary.

Notes - you can add notes only showing internally to club officers
Disclaimer - any disclaimer you wish the students to know you can place it here or leave blank for default disclaimer.

6.K) Sponsoring Clubs - Club officers who wish to sponsor an event of another club can be done here. Ctrl+Click to select multiple club sponsors. This information will be shown in the events detail page.

** NOTE: all order receipts will go to the contact person of the club created the event and all proceeds will go to the club who created the event.

6.L) Viewer Types - Select which viewer type this event is available, select DRAFT if you wish to publish the event later.

6.M) Buyer Types - Select who can purchase ticket on this event.

Tickets If you want to sell tickets make sure you click the "Use Ticket for this event" checkbox and set a start/end date for when the tickets should go on sale.

**Note that if your event requires more ticket options (additional ticket price tiers, for example) we recommend that you use TicketLeap for your event.